Asset Tagging

Do we offer Asset Tagging Services outside Kenya?

We are an asset tagging service experts in Kenya dealing with Asset tagging Solutions, Fixed Asset management Software, Asset Tagging in Kenya, Asset tagging in Uganda, Rwanda, Tanzania, Somalia, South Sudan and the rest of Africa.

We are the leading producers of customized aluminium asset tags. Our asset tags may contain scannable unique barcodes, company logo, company name, asset number etc. The aluminium asset tags can be customized according to the clients’ requirements. We produce the best asset tags in various colors and finish in the market.

Asset Tagging

Asset tagging is the process of labeling commercial business assets to more efficiently and accurately identify them for financial reporting, location tracking, maintenance management, and loss prevention.

Once the initial tagging process is complete, property owners can take an inventory of the assets using a bar-code reader, producing various reports accessible by computer.

When the manufacturer’s serial plate is no longer legible

Machinery and equipment appraisers often deal with reconciliation issues when serial number plates become scratched, worn, faded, or otherwise illegible.  Reconciling the asset to the owner-provided asset list can be time-consuming, costing the client time and money.  Likewise, when a company experiences a management change, the knowledge of that old heap of metal goes with the last manager responsible for it.  Identification tagging can store the asset’s data for years to come.

Asset ID tags come in various types to fit the needs of the company.  Webscreations supplies Aluminium asset tags and Self adhesive asset tags.  Be sure to order the tag that will work for your purpose, considering factors such as how frequent the property moves (damaging or scratching the tag), whether theft deterrence is an issue, and the environment in which the equipment is used (greasy, heat applications, etc).  Whether using a barcode label or QR code, be sure it integrates with the scanning device and tracking software that you’ll be using.

Asset Tagging
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Numerous Benefits of Asset Tagging

Perhaps the main benefit of asset labeling is the increased efficiency in fixed asset and fixed asset  management software. Companies can track physical assets with a simple scanning device or automate their inventory control system.

Vital to inventory management applications, asset tagging ensures records are up-to-date and accurate.  Spot-check inventory variances with ease.  The software allows you to check on the status of an item and schedule product replenishment.

  • Maintain a database of fixed assets and inventory
  • Tracks movement of commercial assets or inventory
  • Improved efficiency and accuracy over traditional reconciliation methods
  • Tangible Personal Property Tax filing and tax appeals
  • Financial accounting
  • Theft deterrence and recovery
  • Preventative maintenance tracking
  • Track employee-issued company assets
  • Asset replacement scheduling

Which assets should be tagged?

For machinery and FF&E (furniture, fixtures, and equipment), companies typically choose a minimum value threshold for applying asset tagging.  Tagging is especially important for tracking mobile assets, such as laptops and tools that are issued to employees or contractors.

For inventory, asset tags can be applied to the storage location, rather than the inventory item.  As soon as an asset is purchased or an inventory item is received, it should be tagged and scanned into the system before being used, checked-out to an employee, or sold so that the company maintains consistency in reporting.

We can also perform asset verification and asset reconciliation to help you remove “ghost” assets on your asset register. Contact us today.

Managing Asset Tagging Data

Asset tracking software options are available to match the company’s data management needs.  Data input for each asset can contain property identification fields such as year, type, make, model, and serial number.  Or companies can make the reporting more useful for other functions by including additional inputs of whom the asset was issued to, when it is scheduled for maintenance, and the original cost.

  • Location
  • Department
  • Classification, category
  • Process line
  • Quantity
  • Type, subtype
  • Manufacturer
  • Model
  • Serial Number
  • Usage (hours, miles, cycles)
  • Who checked it out and when
  • Return due date
  • Last maintenance performed
  • Cost when purchased
  • Condition
  • Depreciation

This inventory of assets is vital for many departments and third parties.   Accounting and tax departments use asset tracking software for accurate financial reporting, tax filing, and depreciation schedules.

  • Financial department
  • Equipment managers
  • Tax department
  • Lenders
  • Appraisers

Fixed Asset Tagging Services

Asset tracking is a method for tracking either fixed or moveable physical assets, often both. Sometimes referred to as asset management, asset tracking streamlines the monitoring, managing, and allocating of physical assets through the use of barcode labels or asset tags, which are affixed to physical assets and scanned by barcode readers.
Asset Tagging

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Asset tagging and asset management is an accounting audit process that tracks fixed assets for the purposes of asset depreciation, asset financial accounting, asset preventive maintenance, and asset theft deterrence.

Asset tagging also helps track asset repairs, asset movement and value added on particular asset. Our Asset management solutions are tailored to automate all aspects of your asset reconciliation. This process entails physically tagging all the organization assets with an asset tag.

The most commonly used asset tag is the barcode asset tagging technology. For most assets, iodinized tags are recommended because they do not ware out easily.

Asset Tagging FAQ’s

Benefits of Using Anodised Aluminium Asset Tags

The most widely used Barcode Tags is the ANODISED ALUMINIUM TAGS.
The high-definition print quality permits the inclusion of company logos and descriptive text on a label in single or multi-colour, even on a small label, resulting in a barcode which is attractive and ideal for scanning equipment.

The durability of the anodised aluminium surface, together with the high-quality adhesive, ensures that
a label remains legible and attached to an asset for its useful life.

Asset Tags

Asset tags are typically labels that have an adhesive backing. Common asset tag materials are anodized aluminum. Common designs include the company logo and a border that provides contrast to the equipment. Barcodes are used on asset tags to speed data entry and to reduce field entry errors.

Aluminum Asset Tags are designed with extreme durability to withstand the harshest environments for indoor & outdoor tracking applications.

Common Uses for Asset Tags

Asset tags and asset tracking systems serve a single basic purpose: to keep tabs on your company’s valuable property, inventory and supplies. Many industries have unique needs which can be adequately met using asset identification tags.

Healthcare

Precise control over medical equipment, supplies, medications and other physical assets is essential to day-to-day operations in a healthcare office. Using products like aluminium Asset Labels, medical staff can easily track the use of assets, document specific assets and medications used for a single patient and re-order essential supplies with ease.

Education

Educational institutions have a wide variety of assets which must be tracked and managed. School assets and equipment’s, for example, can be easily tracked, assigned and controlled using asset tracking labels/Aluminium asset tagging which are permanent once affixed on the asset.

Goverment

Government entities use asset tags for everything from monitoring office equipment to maintaining a database of external assets, such as street signs, for regular repair, maintenance and future planning.

Churches

In order for churches to regulate and monitor their assets they needs their asset tagged. This can be done using non removable asset labels and an asset management used to manage the assets.

Warehouse

Inventory control is the driving force behind the warehouse industry. Eliminate excess stock, streamline ordering and deliveries and improve your bottom line with asset tracking.

Oil and gas

Oil and gas industries operate 24/7 and rely heavily on machinery and equipment to get the job done. Asset tags enable the tracking and scheduling of maintenance to ensure these essentials are running smoothly.

Utility

Utility assets are generally exposed to harsh weather conditions, chemicals and other materials capable of wreaking havoc on stress-resistant labels. Our bar code labels have been tested to withstand these conditions, maintaining readability even after exposure to the worst external elements.

Telecom and Cable

The telecom and cable industries have a widespread set of external assets they’re accountable for keeping in good working order. Asset identification tags help telecom and cable companies improve efficiency in response to outages and other issues and enable proper maintenance tracking, easy part re-ordering and replacement, and improved overall functioning.

Manufacturing

Much like the utility industry, manufacturers have the challenge of tracking assets after exposure to harsh conditions. Webscreations’s bar code solutions for manufacturing have been proven to last through both the manufacturing process, as well as remain functional for the life of the product.

Asset Tagging provides Your Institution with an opportunity to Negotiate with its Insurers for Accurate and Lower Rates of Premium.

Firstly, when Asset tagging is done with indelible property marking systems or tags it deters theft or pilferage of assets. This is because identifiable property is dangerous to handle and difficult to dispose of. It also helps in tracking your property if it’s in the possession of the wrong people. At the end of this exercise, you will considerably reduce the risk of loss of assets through theft or pilferage. It’s on the basis of this reduction of risk that you can negotiate with your Insurers for a lower premium. Secondly, property tagging will help your company to verify the physical presence of all your assets making you able to determine the True or Actual values of your Asset Base on a yearly basis. In this way, the company will provide to insurers the correct value of assets thus reducing the risk of either under or over Insurance.

Deter Theft and Unauthorized Transfer

Increasing security isn’t always something that comes to mind as a plausible use for asset tags, but it’s one of the biggest benefits. When high-value items, such as laptops, are clearly labeled with a durable bar code label or asset tag, thieves are less likely to swipe these items simply because they’re more likely to get caught. There are also asset tags specifically designed to provide evidence of tampering.

Coordinate Joint Use Across Multiple Departments

Assets that aren’t used daily are often shared across multiple departments. The education setting is a perfect example, as A/V equipment is frequently moved from room to room and shared among dozens of educators. Coordinating the use across multiple departments can get complicated, with overlaps and double-scheduling creating havoc in even the most organized settings. Asset tags allow you to streamline scheduling, ensuring that no asset is ever double-booked and making it possible to use a single asset more efficiently across an organization. While you may have been aware of some of these uses, it’s always interesting to take a closer look at the various ways asset tags can be used within an organization. If you’re using asset tags and aren’t taking advantage of some of these uses, implementation is easy. And if you were on the fence about incorporating an asset tracking system, consider the multiple ways a single investment will continue to benefit your company over many years.
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